Duties and responsibilities of the office are to:
Plan, organize, direct, lead, manage and control the procurement and property activities of the University;
Ensure the procurement and property administration decisions are consistent with the relevant policies and procedures of the University as well as the applicable laws and regulations of the country;
Ensure that there is proper coherence between University plans, procurement and purchases;
Receive reports from University units, recommend appropriate corrective measures, when necessary and follow-up compliance so as to ensure the proper purchasing of goods and services;
Advise the President and the Vice President for Administration on procurement and property administration matters;
Prepare and submit recommendations on the basis of the relevant University plans, concerning procurement process;
Recommend administrative policies that govern procurement and related structural improvement to the Vice President;
Prepare annual procurement and other property administration plans;
Oversee the proper implementation of the procurement and property administration policies throughout the University;
Coordinate procurement and property administration tasks across colleges/schools/institutes;
Ensure that administrative policies and work procedures that govern planning, procurement and property are known and complied with by all Deans, Directors, Department Heads, and other University authorities concerned;
Develop procurement and property related strategies and operational plan;
Correspond with external organizations pertaining to all procurement matters;
Plan and study how best to improve the performance of the office;
Propose performance based training programs for employees;
Present timely reports of the performance of the office;
Ensure the establishment and maintenance of suppliers’ and products’ information database;
Serve as principal advisor to senior staff, providing authoritative technical and policy advice on all aspects of procurement;
Ensure the procurement policy, procedures, methods and techniques are both understood and implemented by the procurement units;
Advise requisitioning units and recipient entities on the full range of procurement issues;
Overseeing the preparation and distribution of invitations to tender and manage/conduct all aspects of bid/proposal evaluations;
Lead and direct procurement work team, plan and allocate work assignments; and coach and evaluate staff;
Determine appropriate strategy/approach to best serve institutional interests, and ensure implementation;
Supervise and ensure the proper functioning of property management and disposal activities;
Ensure and supervise the proper storing of both consumable and non-consumable items;
Maintain equitable distribution of properties;
Record the list of misconducts and corrupted suppliers of the campus and report the same for proper legal measures to be taken;
Prepare bid documents with clear specification for mandated items;
Prepare and update price index for bid documents and communicate it to all budget centers;
Distribute received goods and services to units according to their request and at the right time.
Name: Manyazewal Seyoum G/Mariam
Designation: Director Delegate
Telephone: +251-468814533 , +251913427404
Email: manyazewal.seyoum@amu.edu.et,