Duties and responsibilities of the office are to:

Plan, organize, direct, lead, manage and control the procurement and property activities of the University;

Ensure the procurement and property administration decisions are consistent with the relevant policies and procedures of the University as well as the applicable laws and regulations of the country;

Ensure that there is proper coherence between University plans, procurement and purchases;

Receive reports from University units, recommend appropriate corrective measures, when necessary and follow-up compliance so as to ensure the proper purchasing of goods and services;

Advise the President and the Vice President for Administration on procurement and property administration matters;

Prepare and submit recommendations on the basis of the relevant University plans, concerning procurement process;

Recommend administrative policies that govern procurement and related structural improvement to the Vice President;

Prepare annual procurement and other property administration plans;

Oversee the proper implementation of the procurement and property administration policies throughout the University;

Coordinate procurement and property administration tasks across colleges/schools/institutes;

Ensure that administrative policies and work procedures that govern planning, procurement and property are known and complied with by all Deans, Directors, Department Heads, and other University authorities concerned;

Develop procurement and property related strategies and operational plan;

Correspond with external organizations pertaining to all procurement matters;

Plan and study how best to improve the performance of the office;

Propose performance based training programs for employees;

Present timely reports of the performance of the office;

Ensure the establishment and maintenance of suppliers’ and products’ information database;

Serve as principal advisor to senior staff, providing authoritative technical and policy advice on all aspects of procurement;

Ensure the procurement policy, procedures, methods and techniques are both understood and implemented by the procurement units;

Advise requisitioning units and recipient entities on the full range of procurement issues;

Overseeing the preparation and distribution of invitations to tender and manage/conduct all aspects of bid/proposal evaluations;

Lead and direct procurement work team, plan and allocate work assignments; and coach and evaluate staff;

Determine appropriate strategy/approach to best serve institutional interests, and ensure implementation;

Supervise and ensure the proper functioning of property management and disposal activities;

Ensure and supervise the proper storing of both consumable and non-consumable items;

Maintain equitable distribution of properties;

Record the list of misconducts and corrupted suppliers of the campus and report the same for proper legal measures to be taken;

Prepare bid documents with clear specification for mandated items;

Prepare and update price index for bid documents and communicate it to all budget centers;

Distribute received goods and services to units according to their request and at the right time.


Name: Manyazewal Seyoum G/Mariam

Designation: Director Delegate

Telephone: +251-468814533 , +251913427404 

Email: manyazewal.seyoum@amu.edu.et, This email address is being protected from spambots. You need JavaScript enabled to view it.